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Project.Chargeback Coordinator
Location: TheJohn Hopkins University Applied Physics Lab – Laurel, MD
Security
* Subject to background investigation and drug screening
* Candidate must be US citizen
Expected Job Duties:
Responsible for analyzing, assembling, tracking, and managing a Plant Facilities Work Requests (PFWR) from inception to close-out. Coordinates the ordering of materials, subcontracts, and work activities performed by other departments at the Laboratory. Works closely with TPC Customers, Design, Construction leadership staff, and Customer Service Center to develop optimum schedule, monitor progress of multiple projects, recommend necessary revisions, and coordinate process with all parties involved.
* PFWR initiation: Examines incoming requests, analyses all components, and delineates work into appropriate next steps. When necessary, contacts appropriate staff to fully define the work requirements. Develops, tests, and updates PFWR electronic form, Crystal reports, and Maximo functions. 15%
* PFWR package assembly: Assembles all of the necessary design documents for a complete PF package used for review and approvals. Analyzes all requirements and ensures that package meets necessary specifications. Troubleshoots any issues with the package. Tracks approval signatures and routes package as required. 15%
* Close-out process: Performs close-out process and assembles final package at project completion. Reviews final charges from multiple service providers including in-house and outsourced providers. Validates TPC recovery thru Chargeback process. Assembles final close out package, updates system databases as needed, and provides final receipt. Advises appropriate staff of adjustments required and verifies accuracy. 15%
* Communications: Via written, verbal, and with the use of project management tools, communicate work order status, schedule status, and financials to TPO and APL customers at all levels. Train TSD staff and the representatives from other departments to use project status and financial tracking resources. Resolve any issues reported by the other departments.10%
The Laboratory reserves the right to change job duties as it deems appropriate; therefore, the person selected for this job may also be required to perform additional or different tasks from those described above and must comply with all safety and other rules imposed by the Laboratory
Required Skills/ Education:
* Associate's degree or equivalent experience.
* At least five years of progressive experience in construction-related administration management with various project complexities; where independent judgment, progress tracking, and reporting was required.
* Ability to independently plan, “problem solve”, and determine appropriate solutions in a construction project environment.
* Ability to work independently as well as within a team environment with minimal supervision
* Ability to understand the processes involved in all phases of a project from design to completion, while determining and implementing the most efficient work flow
* Highly proficient in using Windows-based PC workstations and all standard office applications
* Comprehensive knowledge of software applications including Microsoft Office, i.e., Word, Excel, Project, Power Point, Outlook
* Excellent problem-solving, interpersonal, organizational, and communication skills, with the ability to communicate effectively with all levels of staff
* Self directed, highly motivated and customer service oriented
* Must be able to perform in a multi-task environment and manage multiple projects effectively.
* A valid driver's license is required.
Desired Skills:
* Working knowledge of Laboratory functions related to business applications, property management systems, health and environmental safety, security policies, and IT-related services. * Knowledge of the Laboratory's programs, policies, practices, and procedures
* Proficient in the use of procurement and related business systems including, but not limited to, APS, Data Warehouse, and Crystal reports
* Thorough knowledge of the Technical Service Department's design and renovation services including the use of Maximo
We are a woman-owned, small business that offers diverse engineering and technology resources to government, military, and high-tech clients. Attentive management and dedicated people have earned our company a reputation for high performance on strategic government contracts.
Please reply to this ad with CV and salary req
Price: doe
Listed:
14 day(s) ago
Listed By:
GROVE
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